GADSDEN ELEMENTARY SCHOOL DISTRICT 32

Full Technology Report

Detailed board-ready report with completed projects, active work, future initiatives, funding notes, and media placeholders.

Board Report Module

Executive Summary

Over the past year, the Technology Department has strengthened safety, transportation visibility, controlled access, emergency communication, instructional spaces, and operational monitoring. The next phase is focused on operational maturity: smarter alerts, clearer accountability, parent-facing transportation visibility, student dismissal accountability, grant-funded safety modernization, and proactive monitoring.

CompletedSafety, access, communication, emergency, and A/V foundations.
PlanningSonicu monitoring, SafeWalkTracker development, Crosswalk parent expansion.
Funding / GrantVape sensors, COPS door sensors, RCS intercom upgrade.
Board Report Module

Completed Foundations

Completed projects establish the district foundation for safety, access, communication, emergency response, transportation visibility, and instructional/event support.

Completed

SLMS Gym Audio/Video System

Modernized school gym presentation capability for assemblies, athletics, trainings, presentations, and school-community events.

  • Replaced an unreliable legacy sound environment
  • Includes integrated audio, video, microphone, display, input, and control capabilities
  • Part of gym A/V modernization; SLMS complete and ADS visual display work in progress
Open detailed SLMS Gym A/V page →Partial / In Progress

ADS Gym Audio/Video System

Screen and projector are installed; sound system installation is still pending.

  • Visual presentation infrastructure installed
  • Sound system not installed yet
  • Do not describe as fully completed
Open detailed ADS Gym A/V page →Audio Complete / Video Phase Pending

RCS Gym Audio/Video System

Audio system has been completely installed; stage screen and projector installation remains pending.

  • Audio phase complete with wall-mounted speaker installation documented
  • Stage screen and projector still pending
  • Part of phased gym A/V modernization
Open detailed RCS Gym A/V page →Internal Active / EPS Parent Pilot

Crosswalk K-12

Crosswalk K-12 student tracking is running for administrators and schools. Parent app access is being piloted only at Ed Pastor School.

  • Board impact: parent peace of mind, transportation communication, and student tracking visibility
Open detailed Crosswalk page →
Completed

Armor Surveillance System

Improves transportation safety, incident review, evidence visibility, and accountability.

  • Supports bus/fleet safety review
  • Board value: stronger documentation and incident follow-up
Completed

CrisisGo Emergency Management System

District-wide emergency management platform used by schools to manage drills, communication, documentation, audit logs, and reunification readiness.

  • Supports fire, lockdown, soft-lock, and reunification drills
  • GESD32 has complied with reunification drill requirements, placing the district among the few Arizona districts with this documented readiness
  • Audit logs and reports can be retrieved quickly if the district receives a compliance review or audit
  • Board value: stronger safety preparedness, documentation, accountability, audit response, and compliance visibility
Open detailed CrisisGo page →
Completed

Solar Ramadas Wi‑Fi and Cameras

Extends Wi‑Fi access and camera visibility to outdoor solar ramada areas.

  • Board value: outdoor connectivity and security visibility
  • Supports outdoor instructional/gathering spaces
Completed Foundation

District-Wide Access Control System

Establishes controlled access across district facilities. Future phases include door contact sensors and lobby buzz-button completion.

  • Board value: controlled entry foundation
  • Next phase: smarter door visibility
Completed

Visitor Management System

Improves visitor check-in, visitor accountability, and front-office campus security workflows.

  • Board value: safer campus access process
  • Supports visitor documentation
Completed Foundation

Verkada Intercom — District-Wide

Provides front-entry communication and visitor verification capability. Lobby buzz-button completion remains a future workflow item.

  • Board value: front-entry verification
  • Keep separate from Atlas IP speaker project
Board Report Module

Transportation and Dismissal

Crosswalk, SafeWalk, and the consolidated InformaCast bus-arrival/speaker-display workflow improve visibility and reduce manual dismissal friction.

Internal Active / Parent Access Planned

Crosswalk K‑12

Administrators and school secretaries currently use Crosswalk for transportation visibility. Parent access remains planned for a future phase.

  • Next phase: parent access
  • Board value: transportation visibility and parent confidence
In Development

SafeWalkTracker

SafeWalkTracker is an internally developed walker dismissal logging website. Authorized staff scan student ID barcodes and the system logs walker/non-walker status from Synergy export data with timestamped searchable history.

  • Status: basic tests performed; not live yet; expected 2026–2027 use
Open detailed SafeWalkTracker page →Planning / Demo Available

InformaCast Bus Arrival & Speaker Display Workflow

Bus drivers can use the same modified Singlewire InformaCast application/workflow to announce arrival to schools. Planned Atlas IP speakers with displays support voice and visual instructional announcements where installed.

  • One consolidated application/workflow for bus-arrival communication
  • Speaker/display installation for instructional and announcement use is part of the plan
  • Board value: improved dismissal coordination and clearer school-to-transportation communication
Open detailed InformaCast bus arrival page →
Board Report Module

Safety Infrastructure

Door sensors, lobby buzz-buttons, RCS intercom upgrade, and vape/air quality sensors move the district from basic access control toward smart safety visibility.

Future / Planned Only — Pending COPS Grant Approval

Door Contact Sensors & Access Control Completion

The district plans to include Verkada Q-Series QC11-W wireless door/window sensors in the next COPS grant application to improve visibility when exterior doors are opened.

  • Planned scope: all doors / school sites where door-open visibility is needed
  • Addresses physical-key blind spots and doors without electric strikes or access-control locks
  • Funding note: COPS is competitive; approval is not guaranteed
Open detailed door sensor page →Future / Planned Only — Pending COPS Grant Approval

RCS Intercom System Upgrade

The district plans to include a new intercom system for Rio Colorado School in the next COPS grant application.

  • Board value: stronger campus communication and safety messaging
  • Project is planned only and depends on grant approval
  • Funding note: COPS is competitive; approval is not guaranteed
Open detailed RCS intercom page →
Pending Completion

Verkada Lobby Buzz Buttons

Pending item: buzzer button at the lobby of each school. Secretaries will verify visitors and buzz them into the rest of the school.

  • Separate from Atlas IP speakers
  • Board value: controlled entry beyond the lobby
Future / Planned Only — Pending COPS Grant Approval

Vape Detection / Air Quality Sensors

The district plans to include Verkada vape detection and air quality sensors in the next COPS grant application as a student safety and wellness initiative requested by the middle schools.

  • Priority: SLMS and SWJH first
  • Elementary schools included in future rollout plan if approved
  • Funding note: COPS is competitive; approval is not guaranteed
Open detailed vape detection page →
Completed Foundation

District-Wide Access Control Foundation

The existing access control system provides the foundation for future sensor-based intrusion awareness.

  • Next maturity step: smarter alerts and door visibility
  • Board value: protects prior access-control investment
Board Report Module

Monitoring and Operations

Sonicu and future operational dashboards strengthen proactive monitoring, accountability, and faster response.

Planning

Sonicu Freezer/Refrigeration Monitoring

The district is planning Sonicu/SoniCloud monitoring for all school freezers and refrigerators.

  • Scope: all school freezers and refrigerators
  • Vendor/system: Sonicu / SoniCloud
Open detailed Sonicu page →
Operational Alerting

Conditions Monitored

Monitoring focus includes temperature too high, temperature too low, door open too long, power failure, and supported environmental alerts.

  • Board value: food safety and inventory protection
  • Reduces risk of loss from equipment failure or power issues
All Available Alert Channels

Alert Workflow

Alerts will go to Food Department, Maintenance, and designated administrators through text, email, phone, and app notifications.

  • Supports faster response
  • Creates operational accountability
Verified From Uploaded Material

Sonicu Product Details From Provided Documents

S-Series sensors support walk-in coolers/freezers, warming cabinets, ambient temperature monitoring, and enclosed spaces where wired sensors are not practical.

  • SoniLink Hub / LoRaWAN connectivity
  • Food-safe IP67 enclosure
  • SoniCloud web/mobile access, alerts, reports, audit trails
Planning Direction

Operational Visibility

The Technology Department is moving toward stronger visibility, ownership, documentation, and proactive monitoring across systems.

  • Future opportunity: dashboards
  • Future opportunity: automated status reporting
Risk Reduction

Board Value

This work protects food inventory, reduces financial loss, improves response, and strengthens compliance/accountability records.

  • Impact language: proactive monitoring instead of reactive discovery
Board Report Module

2026–2027 Roadmap

The roadmap focuses on phased implementation, transparent funding/grant status, and operational maturity.

Phased Implementation

Gym Audio/Video Expansion

Completed: SLMS and ADS. Remaining priority order: GES, SWJH, EPS, CCS, RCS, DVS.

  • Use photos/videos for completed sites
  • Show remaining campuses as roadmap phases
Next Phase

Transportation Visibility

Continue Crosswalk expansion, parent access planning, SafeWalkTracker development and 2026–2027 expected use, and the consolidated InformaCast bus-arrival/speaker-display workflow.

  • Student movement visibility
  • Bus-arrival communication support
  • Walker accountability
Funding / Grant Dependent

Safety Infrastructure

Door contact sensors, access-control completion for remaining exterior doors, and the RCS intercom system upgrade are planned as COPS grant candidates. Funding is competitive and not guaranteed.

  • Door sensor plan: Verkada Q-Series QC11
  • Board value: more door visibility, stronger campus communication, and safety modernization
Funding Request

Vape Detection / Air Quality

Request funding as soon as possible, starting with SLMS and SWJH, then elementary schools after completion.

  • Student wellness
  • Privacy-conscious monitoring
  • Faster administrative response
Planning

Sonicu Monitoring

Plan food-service freezer/refrigerator monitoring district-wide with all available alert channels.

  • Food safety
  • Inventory protection
  • Faster response
Strategic Direction

Operational Maturity

Continue building visibility, accountability, dashboards, documentation, and AI-assisted operational intelligence.

  • Reduce Luis chasing status
  • Improve closeout discipline
  • Improve proactive monitoring
Board Report Module

Media Collection Checklist

Replace placeholders with photos/videos as they become available. Use only board-safe, non-sensitive screenshots.

MEDIA PLACEHOLDERSLMS Gym A/VPhotos and video
MEDIA PLACEHOLDERADS Gym A/VPhotos and video

Atlas ADS Speaker Demo

Real uploaded video for visual announcement workflow. Additional bus arrival demo footage can replace or supplement this file.

Real video attached
MEDIA PLACEHOLDERCrosswalk ScreenshotNo student data
MEDIA PLACEHOLDERCrisisGo ScreenshotSafe/non-sensitive
MEDIA PLACEHOLDERVerkada / Access ControlSafe view only